Say Goodbye to Paperwork &

Hello to EventPass

Say goodbye to waiting and last-minute paperwork hassles. EventPass is the fastest way to upload and verify your horse health documents.

Ensure your vaccinations, health certificates, and Coggins are in perfect order—no stress, no delays. Simplify your journey to the ring today.

Horse Rider Using EventPass Mobile App

Official Verified Horse Health Records Provider of USEF

Get Ready for Your Next Show

The Mobile App

Once you have your account created, you can download our mobile app to use EventPass when on to move!

The app is available for both Apple and Android devices via the App Store or Play Store. It works on both phones and tablets.

You will need an account to log in. 

Add Horses to Your Account

USEF Members can link their USEF account to EventPass. This allows you to quickly import multiple horses directly from your USEF account.

Search by USEF number: upload horses via their USEF ID without linking an account — a great option for trainers with client-owned horses.

Manually- Add your horse information manually. This information can be updated at any time

Top Tip: Add barn names when creating horses profiles to prevent documents being rejected unnecessarily!

App MockUp of EventPass adding horses from USEF account

Upload Your Horse's Documents

Coggins– must be uploaded by the individual horse

Vaccines– You can use an invoice from your vet, USEF vaccination record, passport, or vaccination letter from your vet. For documents with multiple horses listed, select all applicable horses and upload only once!

Health Certificate– If multiple horses are listed on a health certificate, select all applicable horses and upload one document!

Top Tip: You can view the status of your documents by clicking “Proofs”. 

Horse Health Documents Verified By EventPass

Verified Status

EventPass uses cutting edge machine learning and AI to read the documents you upload, combined with our veterinary knowledge, we ensure your horses meet all show guidelines. 

While documents are generally approved within a few minutes, the process can take up to 8 hours, depending on the photo quality and the volume of documents in the queue. 

Please give yourself plenty of time to have your documents verified before arriving at the show.

When all the documents have green ticks, you are ready to create your EventPass!

EventPass Approved Documents Graphic

View All Horses at a Glance

When you upload all of your documents for your horses and they are approved, or expired or missing, you can see all of these from the horses page on our website. 

This means you can quickly see which horses require additional documents and save  you time looking at each individual horse, so you can book your veterinarian calls where needed. 

EventPass Expiry Status on Desktop

Rejected Documents

You will see a reason for the rejection by the updated document status.

Double-check that you have uploaded your document to the correct file type. Make sure documents are clear and readable. 

Have you uploaded the most recent vaccine letter or invoice? This may be expired.

Top Tip: Make sure your horse’s profile is complete, including barn names, to prevent documents from being rejected.

Create Your EventPass

Once you’ve uploaded your documents, there’s no need to upload these again until they expire. 

Select the show you’re competing at, add your horses and your arrival date. Sign the health declaration online and create your first EventPass. 

You can create an EventPass for one or multiple horses, and you can create multiple passes for multiple shows, making easy work of all your documents. 

Simply scan your pass on arrival! 

Create Your EventPass Graphic

Hear From EventPass Users

"Streamlined Paperwork"

“EventPass has made it easy to organize all of our horses’ paperwork into one streamlined service that makes it simple to keep track of expiration dates and know exactly what paperwork is needed to get into each show.”

Annie Bolling 

FEI Showjumper

Opening Bell Farms

Annie Bolling Testimonial for EventPass

"Peace of Mind"

“EventPass gives me peace of mind knowing all of my documents are correct before arriving the horse show. I don’t have to worry about an expired Coggins or vaccines, the app does the hard work for me!” 

Kayla Benney 

Manager & Assistant Trainer

Wordley Martin Equestrian

EventPass Customer Testimonial

"It's so nice having EventPass"

“It’s so nice having EventPass. We just show our pass instead of shuffling through documents. One quick scan and we can make sure our horses are taken care of faster after a long haul.”

Mary Bess Davis 

Team USA & 5* 3-Day Event Rider

Mary Bess Davis Testimonial about EventPass

The EventPass Advantage

Automated Reminders

EventPass sends automated reminders for your horse vaccinations, Coggins tests and health certificates. 

78% of Horse show competitors have arrived at a horse show and found they’re missing a health document. 

With EventPass, we’ve removed the guesswork, you’ll always have the right documents for every horse show. 

Automated reminders for horse vaccinations, Coggins and health certificates for horse show

Manage Multiple Horses

Managing multiple horses is not only time consuming but having all your documents gets harder, the more horses you’re managing. 

EventPass allows you to manage all your horses in one dashboard, keeping documents all in one place, and always to hand. 

Create multiple EventPasses for multiple horses: for specific days or even weeks of showing. 

Manage multiple horse vaccinations, Coggins and health certificates

Reduced Costs with EventPass

Our unique system ensures you don’t have last minute vet appointments to get your health paperwork up to date. 

The average cost for a last minute health document was $102 per horse from the horse show competitors we surveyed. 

EventPass prevents last minute call-outs with reminders and health tracking for each of your horses, giving you ample time to ensure you have the right vaccinations, Coggins and health papers. 

Fast-Track Show Entry

When you create an EventPass and arrive at a show, your health documents are already verified. You simply scan your EventPass. 

For those who spent time in the show office or at the gate, having your paperwork checked or verified is a thing of the past with EventPass. 

We’ve made a stress-free and streamlined way to ensure your documents don’t hold up your show experience. 

Fast show entry with verified horse vaccinations, Coggins and health certificates graphic
Join the movement today

EquiTrace is changing how technology helps all those manage the health of their horses. Create your account today to start digitizing your horse’s health. 

Get ready to create your EventPass

Experience the benefits, improved health records and save time at your next horse show. 

Horse Health Documents Approved by EventPass
EventPass For Your Next Show Graphic

Trusted by Global Leaders

Frequently Asked Questions

EventPass is a leap forward for managing horse show health documents. By uploading all of your horse’s documents once, you don’t need to submit these to shows before arrival or on the day. We verify your documents to make sure your horse has the right biosecurity measures and meets the show’s requirements. 

Click the button “Get Started Now” to sign up. You can book a quick onboarding call with our great customer success team to guide you through the process.  

Our free trial lasts for 7 days. You won’t be charged within the first 7 days. Add your horses, upload your health documents and get verified whilst on your trial. Once you’re ready to create an EventPass for a show, this will end your free trial. 

You can upload as many horses as you need, and since EquiTrace charges per active horse, it’s entirely up to you how few or many you choose to keep in your account.

We offer unlimited users on all accounts. We know it takes a village to look after our horses!

EquiTrace builds technology to improve how we all manage our horses. EventPass has been created to use specialist veterinary knowledge, machine learning and AI to read and process thousands of documents. Our software reads your documents, processing all of the important information, to give you verified health records to use when going to horse shows. 

Document verification times vary depending on the quality of the image, and the amount of information supplied and how many horses are on each document uploaded. Our software can verify some documents within a few minutes, and others may take longer. You will receive a notification once approved or if there are any issues and how to resolve them.