Say goodbye to waiting and last-minute paperwork hassles. EventPass is the fastest way to upload and verify your horse health documents.
Ensure your vaccinations, health certificates, and Coggins are in perfect order—no stress, no delays. Simplify your journey to the ring today.
Once you have your account created, you can download our mobile app to use EventPass when on to move!
The app is available for both Apple and Android devices via the App Store or Play Store. It works on both phones and tablets.
You will need an account to log in.
USEF Members can link their USEF account to EventPass. This allows you to quickly import multiple horses directly from your USEF account.
Search by USEF number: upload horses via their USEF ID without linking an account — a great option for trainers with client-owned horses.
Manually- Add your horse information manually. This information can be updated at any time
Top Tip: Add barn names when creating horses profiles to prevent documents being rejected unnecessarily!
Coggins– must be uploaded by the individual horse
Vaccines– You can use an invoice from your vet, USEF vaccination record, passport, or vaccination letter from your vet. For documents with multiple horses listed, select all applicable horses and upload only once!
Health Certificate– If multiple horses are listed on a health certificate, select all applicable horses and upload one document!
Top Tip: You can view the status of your documents by clicking “Proofs”.
EventPass uses cutting edge machine learning and AI to read the documents you upload, combined with our veterinary knowledge, we ensure your horses meet all show guidelines.
While documents are generally approved within a few minutes, the process can take up to 8 hours, depending on the photo quality and the volume of documents in the queue.
Please give yourself plenty of time to have your documents verified before arriving at the show.
When all the documents have green ticks, you are ready to create your EventPass!
When you upload all of your documents for your horses and they are approved, or expired or missing, you can see all of these from the horses page on our website.
This means you can quickly see which horses require additional documents and save you time looking at each individual horse, so you can book your veterinarian calls where needed.
You will see a reason for the rejection by the updated document status.
Double-check that you have uploaded your document to the correct file type. Make sure documents are clear and readable.
Have you uploaded the most recent vaccine letter or invoice? This may be expired.
Top Tip: Make sure your horse’s profile is complete, including barn names, to prevent documents from being rejected.
Once you’ve uploaded your documents, there’s no need to upload these again until they expire.
Select the show you’re competing at, add your horses and your arrival date. Sign the health declaration online and create your first EventPass.
You can create an EventPass for one or multiple horses, and you can create multiple passes for multiple shows, making easy work of all your documents.
Simply scan your pass on arrival!
“EventPass has made it easy to organize all of our horses’ paperwork into one streamlined service that makes it simple to keep track of expiration dates and know exactly what paperwork is needed to get into each show.”
Annie Bolling
FEI Showjumper
Opening Bell Farms
“EventPass gives me peace of mind knowing all of my documents are correct before arriving the horse show. I don’t have to worry about an expired Coggins or vaccines, the app does the hard work for me!”
Kayla Benney
Manager & Assistant Trainer
Wordley Martin Equestrian
“It’s so nice having EventPass. We just show our pass instead of shuffling through documents. One quick scan and we can make sure our horses are taken care of faster after a long haul.”
Mary Bess Davis
Team USA & 5* 3-Day Event Rider
EventPass sends automated reminders for your horse vaccinations, Coggins tests and health certificates.
78% of Horse show competitors have arrived at a horse show and found they’re missing a health document.
With EventPass, we’ve removed the guesswork, you’ll always have the right documents for every horse show.
Managing multiple horses is not only time consuming but having all your documents gets harder, the more horses you’re managing.
EventPass allows you to manage all your horses in one dashboard, keeping documents all in one place, and always to hand.
Create multiple EventPasses for multiple horses: for specific days or even weeks of showing.
Our unique system ensures you don’t have last minute vet appointments to get your health paperwork up to date.
The average cost for a last minute health document was $102 per horse from the horse show competitors we surveyed.
EventPass prevents last minute call-outs with reminders and health tracking for each of your horses, giving you ample time to ensure you have the right vaccinations, Coggins and health papers.
When you create an EventPass and arrive at a show, your health documents are already verified. You simply scan your EventPass.
For those who spent time in the show office or at the gate, having your paperwork checked or verified is a thing of the past with EventPass.
We’ve made a stress-free and streamlined way to ensure your documents don’t hold up your show experience.
EquiTrace is changing how technology helps all those manage the health of their horses. Create your account today to start digitizing your horse’s health.
Experience the benefits, improved health records and save time at your next horse show.
EventPass is a leap forward for managing horse show health documents. By uploading all of your horse’s documents once, you don’t need to submit these to shows before arrival or on the day. We verify your documents to make sure your horse has the right biosecurity measures and meets the show’s requirements.
Click the button “Get Started Now” to sign up. You can book a quick onboarding call with our great customer success team to guide you through the process.
Our free trial lasts for 7 days. You won’t be charged within the first 7 days. Add your horses, upload your health documents and get verified whilst on your trial. Once you’re ready to create an EventPass for a show, this will end your free trial.
We offer unlimited users on all accounts. We know it takes a village to look after our horses!
EquiTrace builds technology to improve how we all manage our horses. EventPass has been created to use specialist veterinary knowledge, machine learning and AI to read and process thousands of documents. Our software reads your documents, processing all of the important information, to give you verified health records to use when going to horse shows.
Document verification times vary depending on the quality of the image, and the amount of information supplied and how many horses are on each document uploaded. Our software can verify some documents within a few minutes, and others may take longer. You will receive a notification once approved or if there are any issues and how to resolve them.